Annual Rent Renewal

It is rapidly approaching that time of year again to pay your allotment rent for the forthcoming year.  There are three opportunities to do so:

You can pay your rent at the Association shop (on the Twenty Pound Meadow site) between 10am and 12pm on the first three Sundays in September – 2nd, 9th or 16th.

A full plot costs £25 for the 2018-19 and a half plot costs £12.50. Cheques can be accepted and should be made payable to: Osney St Thomas & New Botley Allotments Association.

Please remember to pay your rent on time as if the Committee have to chase people for rent it becomes very time-consuming.  Indeed the rules allow the Committee to charge late payment fines and we are actively considering this as an option.

We strongly encourage you to pay your rent in person so that if there is anything we need to discuss with you concerning your plot we have the opportunity to do so  If you cannot make any of the available dates then please make alternative arrangements or contact one of the Committee members.

New data protection legislation

On May 25th 2018 the General Data Protection Requirement (GDPR) comes into force – replacing the previous Data Protection Act. GDPR requirements include that members of all organisations need to be made aware of the information held about them, and the uses to which that data is put.

The Allotment Association holds some (or all) of the following data about each of its members: Name, Plot number, and on which site, Postal address, Landline phone number and/or mobile phone number, Email address.

We will be contacting each of you shortly by email or by post to explain what data we hold and how we use it. We have taken advice and are confident we can demonstrate that the Association has what is termed a Legitimate Interest in holding and using this data – as without it we would be unable to function as an organisation (e.g. if we couldn’t contact you then we couldn’t rent out a plot to you).

You can find further details of what data we hold and how we store and use it in our Association Data Protection and Website Privacy Policy.

Allotment AGM 2018

The Allotment Association AGM took place on 12th April at the West Oxford Community Centre.  You can find the paperwork via the link below (minutes will be available shortly).

 

Download the Allotment AGM paperwork

We took the opportunity before the AGM business started to consult members on a couple of ideas that have been suggested over the previous year, and also to ask them for things which the Association might undertake in the future. Clicking on the images below will lead to a PDF summary of the flip-chart sheet.

If you missed the AGM and would like to make a comment, the flip chart sheets will be posted up in the allotment shop or you can email your comment to the Secretary.

 

Last chance for potato orders

Dear Fellow Plot Holders
This is your last minute call for potato orders.
 
I will be sending our order off in the first week in December, but you still have time to pick up an order form from the association shop this coming Sunday 26th November (open 11am-noon), provided you can get it back to me by the following Sunday (December 3rd).
 
All best wishes,
 
Felicity

Allotment rent due for 2017-18

Dear Association members,

Many thanks to those of you who have already paid your rent for the forthcoming year. For those of you who have not yet paid, there is one last opportunity to do so.

You can pay your rent at the Association shop (on the Twenty Pound site) between 10am and 12pm next Sunday (17th September). Please remember to do this, as if the Committee have to chase people for rent it becomes very time-consuming. Indeed the rules allow the Committee to charge late payment fines and we are actively considering this as an option.

A full plot costs £25 for the year and a half plot costs £12.50. Cheques can be accepted and should be made payable to: Osney, St Thomas & New Botley Allotment Association.

Botley Meadow gate combination change

An increase in the amount of fly-tipping at the Botley Meadow site has resulted in a decision to change the combination of the gate lock.

This change will take place on Saturday September 30, with the new code being written in your Rent Book.

All members are reminded of the requirement to close and lock the gate every time they enter or leave the site.