New data protection legislation

On May 25th 2018 the General Data Protection Requirement (GDPR) comes into force – replacing the previous Data Protection Act. GDPR requirements include that members of all organisations need to be made aware of the information held about them, and the uses to which that data is put.

The Allotment Association holds some (or all) of the following data about each of its members: Name, Plot number, and on which site, Postal address, Landline phone number and/or mobile phone number, Email address.

We will be contacting each of you shortly by email or by post to explain what data we hold and how we use it. We have taken advice and are confident we can demonstrate that the Association has what is termed a Legitimate Interest in holding and using this data – as without it we would be unable to function as an organisation (e.g. if we couldn’t contact you then we couldn’t rent out a plot to you).

You can find further details of what data we hold and how we store and use it in our Association Data Protection and Website Privacy Policy.

Allotment AGM 2018

The Allotment Association AGM took place on 12th April at the West Oxford Community Centre.  You can find the paperwork via the link below (minutes are available here).

We took the opportunity before the AGM business started to consult members on a couple of ideas that have been suggested over the previous year, and also to ask them for things which the Association might undertake in the future. Clicking on the images below will lead to a PDF summary of the flip-chart sheet.

If you missed the AGM and would like to make a comment, the flip chart sheets will be posted up in the allotment shop or you can email your comment to the Secretary.


Last chance for potato orders

Dear Fellow Plot Holders
This is your last minute call for potato orders.
I will be sending our order off in the first week in December, but you still have time to pick up an order form from the association shop this coming Sunday 26th November (open 11am-noon), provided you can get it back to me by the following Sunday (December 3rd).
All best wishes,

Allotment rent due for 2017-18

Dear Association members,

Many thanks to those of you who have already paid your rent for the forthcoming year. For those of you who have not yet paid, there is one last opportunity to do so.

You can pay your rent at the Association shop (on the Twenty Pound site) between 10am and 12pm next Sunday (17th September). Please remember to do this, as if the Committee have to chase people for rent it becomes very time-consuming. Indeed the rules allow the Committee to charge late payment fines and we are actively considering this as an option.

A full plot costs £25 for the year and a half plot costs £12.50. Cheques can be accepted and should be made payable to: Osney, St Thomas & New Botley Allotment Association.

Botley Meadow gate combination change

An increase in the amount of fly-tipping at the Botley Meadow site has resulted in a decision to change the combination of the gate lock.

This change will take place on Saturday September 30, with the new code being written in your Rent Book.

All members are reminded of the requirement to close and lock the gate every time they enter or leave the site.

Seeds and seed potatoes available from the shop

Dear Fellow Allotmenteers,

As ever, we hope that as many of you as possible will order seeds and seed potatoes through us for next year. We will have order forms for both ready to give out when you come into the shop to pay your rent next month (remember – first three Sundays in September 10am to 12pm).

We have some catalogues from Wallis Seeds to give out, but not enough for everyone, so hope that some of you may find it as easy to look online and then fill out your forms to return to us with your payment by the end of October. We expect to have the orders in for you to collect from the shop in December.

We order our seed potatoes from BHGS who supply them in 2 kg bags, which will arrive in February. You pay for them when you collect your order from the shop.

If you have any queries, please contact us.

With all good wishes, Felicity and Sally.